Invitation to tender: Evaluation and impact analysis of ICT programs and projects for Tekes and VINNOVA 63/25/2013

Invitation to tender on the procurement of : Evaluation and impact analysis of ICT programs and projects for Tekes and Vi
nnova 63/25/2013. Date of HILMA - announcement 28.3.2014

The project involves the evaluation of the ICT -programmes and projects of Tekes and VINNOVA. The effort and man hours spent for evaluation and impact analysis should be 50% for the programmes relating to Tekes and 50% for the programmes relating to VINNOVA.
Tekes estimates that the scope of the contract will be between 100 000 and 150 000 €, excluding VAT.

The Customer selects one (1) supplier and concludes a contract with that supplier. The amount of services to be supplied is an estimate and does not form an obligation for the Customer to buy that amount of services.
The evaluation shall be structured in accordance with Tekes’ impact analysis model and  which is very similar to the model used by VINNOVA. The evaluation process has 6 modules and a reporting guideline

A draft report must be submitted to the project steering group for comments no later than on 31.10.2014 and the final report must be completed by 31.12.2014.

The procurement is described in details in the invitation information:

Invitation to tender

Annex 1    Price Form (tender form, please complete and return with the Tender)

Annex 2     Table of person skills

Annex 3     Guarantee to fulfil obligations

Annex 4    Explanation of business or professional secrets

Annex 5    Draft contract

Submission of tenders

Completed tenders must be delivered primarily via email, no later than 7 of May 2014 at 4 pm Eastern European Time (EET) to the following email address:,

or posted in a sealed envelope to Tekes´s registry office in the address:

P.O. Box 69 (Kyllikinportti 2)
00101 Helsinki

Emails or envelopes must be clearly marked: “63/25/2013”.

Additional information during the competition

During the tendering procedure, the tenderers may request additional information by e-mailing their questions to Kilpailutus(at) The subject of the e-mail must have the reference “Questions 63/25/2013”. Please submit your questions and your return address (e-mail addresses) by no later than 21.4.2014 at 4 p.m. In order to ensure the equal treatment of all candidates, no telephone enquiries or information requests will be answered. The responses to the questions will be published here by 24.4.2014.

During the tendering procedure came 2 questions for the the additional information of the tender. Questions and answers are as follows:

Questions were about comparable follow-up survey data from the Finnish and Swedish programmes/projects. Tekes requires project leaders of its subsidized projects to fill in follow-up surveys after the completion of the projects (comprising data on contact persons in firms and the firm ID number).

 Question: Will Tekes be able to provide this information for the evaluation?

 Answer:Tekes ex-post survey (3 years after the project) and programme mid-term evaluation survey materials will be available. 

Question: Will Tekes also be able to provide similar data from the Vinnova programmes and projects?

 Answer: In “Programme for the ICT Sector” and “Vehicle-ICT” there are companies involved in each project. There exists evaluation reports on both those programmes that are referred to in the invitation to tender. In these programmes companies are easy to identify.

 In the larger programmes “ICT as enabling technology” and “Communication of the future” it is generally not possible to retrieve contact persons at companies and company ID from the VINNOVA database. There are follow up reports from each project that was received by VINNOVA at the end of each project, but in general the projects in these two programmes were executed by universities and research institutes. Former project leaders at universities and institutes are in the VINNOVA database. Some projects in the programmes “ICT as enabling technology” and “Communication of the future” were focused on projects that involved companies, such as Competence Centers.