Reporting and cost statements
If the main production company is registered in Finland or a Finnish co-producer that pays for expenses incurred in Finland is involved in the production, the Finnish production company acts as the applicant for the production incentive and is the recipient of the funding decision.
Reports are submitted via Tekes' Online Service. Both the interim and final report have two parts that shall be delivered separately:
- A content report on the progress of the production
- A cost statement on the costs allocated to the production
A cost breakdown drawn up in specified form and an auditor's report by an independant Finnish auditor must be attached to the cost statement.
A Finnish production coordinator company maintains the project accoutns and cost breakdown. Until further notice, foreign recipients are not able to use Tekes' Online Service. Reporting is carried out using paper forms which are to be submitted by post or by e-mail.
Instruction for the production coordinator:
- The coordinator delivers invoices for the reporting period and the cost statement to the foreign recipient, who pays the coordinator's invoice.
- An auditor inspects the coordinator's accounts and the coordinator delivers the auditor's report to the foreign recípient.
- The foreign recipient draws up a report and cost statement for Tekes. The cost statement includes the cost breakdown provided by the coordinator and the auditor's report.
- Tekes will pay the incentive to the foreign recipient provided that the report, cost statement, cost breakdown and auditor's report have been submitted to Tekes by the deadline.
The auditor must ensure that the items in the cost breakdown have been paid to the subcontractors and that the foreign recipient has paid the coordinator's invoice.
Payment of funding
Some costs may be paid periodically during the production against a separate interim report and cost statements. The targeted disbursement time is 21 days from the receipt of all the necessary documents at Tekes.