Tekes funding - instructions

Project implementation

Funding decision

Your contact person at Tekes will telephone you to notify you of the outcome of the funding decision. The decision, funding terms and conditions and other documents related to the project are available via the Tekes online service.

If you are dissatisfied with the decision, you can apply to have it reconsidered. Instructions for claims for rectification are included in the decision.


The decision will come into effect when you return the acceptance form

Approve the funding decision by sending us a signed announcement of acceptance through the online service. Tekes will not pay out any funding before the announcement of acceptance is returned.

The signatory of the announcement must have an official authorisation to sign on behalf of the company or the right to sign according to the rules of procedure of a research organisation, or a right to sign acquired in some other way.

In some cases, the decision may be subject to specific conditions, for example regarding the realisation of the company's self-financing. Tekes funding will not begin until these specific conditions have been met.

If you do not wish to accept Tekes funding, please inform the Tekes record office of this as soon as possible.

Online Service

Via the Online Service, you can apply for funding, report on the progress of the project and create a cost cost statement. Tekes will submit all project documents through the Online Service.

Monitoring of the projects and costs


The initial meeting

Your contact person at Tekes will agree a date for an initial meeting. Familiarise yourself with the funding decision and the terms and conditions for funding before the initial meeting. Should any details remain unclear, a Tekes expert will clarify them at the initial meeting.

Matters discussed in the initial meeting:

  • main points of the funding decision
  • basics of project accounting and working time monitoring
  • eligible costs
  • project reporting and payment of funding
  • potential changes

 

Project accounting

Project accounting must be arranged according to the general terms and conditions for funding: the beneficiary must arrange its accounting so as to facilitate the itemisation of costs incurred from the project and the verification of their connection to the accounts and the cost statement.

Project documents, personal working time monitoring and other materials necessary for project auditing must be kept for at least ten years after the payment of the last instalment of the project funding.

Working time

In projects funded by Tekes, employees must keep a record of their working time, unless otherwise stated in the terms and conditions for funding. Tekes has the right not to accept wages and salaries in part or in full if working time has not been monitored. Wages and salaries are paid according to total working hours, and the share of hours spent on the project is declared to Tekes.

Minimum requirements for the monitoring of working hours

  • working time is recorded on an hourly basis and the hours allocated to the actual days on which the work was done
  • working time must be marked as confirmed
  • In addition to hours worked for the project, working time monitoring must cover total working hours for individuals who do not fall within the scope of the Finnish Working Hours Act or who do not have a specified working time

You can use Tekes' working time monitoring table for monitoring working time.

Procurement

Tekes-funded organisations must comply with the Act on Public Contracts.

Reporting

Tekes pays out project funding on the basis of reports and cost statements. Progress with the project must be reported in accordance with the schedule announced in the funding decision. Submit the report and cost statement to Tekes through its Online Service.

Reporting in the
Online Service

Both the report and cost statement are created in the Online Service.